Linking a Payment to an Invoice in QuickBooks: A Step-by-Step Guide

If your payments are not matching your invoices, and the items have previously been reconciled, here is what you can do to balance your accounts. Are you a QuickBooks Online customer frequently following up on past-due receivables? Are you devoting more time to becoming a “collecting agency”? If so, this is the article for you! We’ll teach you how to quickly and effectively enhance your cash flow, minimize dated receivables, and go back to expanding and building your business rather than just keeping it afloat. So, what’s the trick? It’s as simple as enabling Intuit Merchant Services in QuickBooks Online and adding a Pay Now Button to invoices.

How to Link Payments to Invoices in QuickBooks

1. Locate the Payment Components
   • You’d have to change your income statement to AR.
2. Add the Entire Credit Balance to the Receiving Invoice
   • Locate the customer’s panel and choose the collected payments.
3. Select the Job Field or Name Field
   • Click on either the job field or the name field under the job field on the left side of the window.
4. Set a Date for the Transaction
   • A new pop-up will appear here. Select a date from the date field.
5. Choose the Invoice to Match It To
   • Now select the invoice you wish to match it to.
6. Apply Credits
   • You must now choose the check box next to the Apply credits option.
7. Select the Deposit Account
   • Choose the account into which you wish to deposit your funds.
8. Save Your Changes
   • When you’re finished, click the Save button.

Also Read more about how x*x*x is equal to 2 and enhance your knowledge.

Connect Your Bills to Their Corresponding Checks

If you want to correlate your bills to physical checks deposited, follow these steps. Here is the most serious issue you may encounter if you have reconciled the check you wish to connect to with all other entries changed. If this is the case, you will have to go through the painstaking process of going through every single transaction and correcting the issue first. You won’t be able to hook up until then. If this is not what you are looking for, simply follow the procedures to address your problem.

1. Locate the Company File in Your QuickBooks Account
   • Not discovering the check option. Click on it, and then.
2. Switch Your Account to AP
   • Click the expenditures tab in the resulting window. Switch your account to AP.
3. Select the Pay Bills Option
   • Select the Locate Vendors tab from the dialogue box that displays.
   • Select the bills option from the drop-down menu.
   • This will open a new page where you can choose how you want to pay your bills.
4. Assign Your Check
   • Find an option that reads “Assign your check” here. Select the radio button. You will now be prompted to provide a check number, which you will subsequently correlate with the invoices paid.
5. Match the Bill and the Check
   • Pick the bill, and then pick the check pain in favor.
   • Make sure that both transactions are highlighted simultaneously.
   • The total of both fields will be shown as zero in the bottom right corner of your screen. This is just what we desired. This means you’ve not only matched your check to the correct bill, but you’ve also reconciled the items and made any required revisions.

Winding Up

If you are able to address your issue, that is fantastic; alternatively, if you want more assistance, please contact our Experts. Our QuickBooks Professionals are accessible 24 hours a day, 7 days a week to assist QuickBooks users with their problems. We operate around the clock to support clients in different time zones.

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FAQs

1. Q: Can I link payments to invoices in QuickBooks if they’ve already been reconciled?
   • A: Yes, you can. However, you’ll need to go through each transaction and correct any discrepancies first.
2. Q: What if I can’t find the check option in QuickBooks?
   • A: Make sure you’ve selected the right account, and it’s switched to Accounts Payable (AP).
3. Q: Can I link multiple payments to a single invoice?
   • A: Yes, you can. Simply follow the steps outlined in the guide.
4. Q: Is it possible to undo a payment-in-favor match in QuickBooks?
   • A: Yes, you can undo the match if needed. Locate the transaction and select the ‘Undo’ option.
5. Q: How can I reach QuickBooks support for further assistance?
   • A: You can contact our Experts, available 24/7, for any QuickBooks-related queries or issues.